Carriage of shipments on the Freight Mode is subject to customs paperwork requirements specified by both Origin and Destination. The paperwork is to be provided by the Shipper.

Shipper's Letter of Instruction

The shipper is required to fill out the Shipper's Letter of Instruction on his Company Letterhead, his list of instructions to eNDee express e.g. Documents handed over, type of Shipping Bill, Documents to be forwarded to destination etc. Shipments received without the Shipper's Letter of Instruction will face delays.

One Time Registration with Customs EDI Systems

Mandatory Requirement :

It is a mandatory One Time requirement that Shippers, wishing to have their shipments customs cleared through any Customs, should:

SDF Form (Appendix I)

The SDF Form (which has replaced the GR1 Form) in duplicate, duly filled out, signed and stamped, must be submitted by Shippers, for all shipments where Foreign Exchange Remittance is involved.

In case of manual Shipping Bill, the GR1 Form is required.

Export Invoice

The Shipper's Export Invoice is an essential and very important document, and is the basis for Customs Clearance, both at the origin as well as at the destination.

The Export Invoice must be submitted with 6 copies. Packing List is also required.

State the Freight and Insurance Amounts separately, if value is declared on the Export Invoice and if the shipment is forwarded on a CIF (Cost Insurance Freight) basis.
State the Freight amount separately, if value is declared on the Export Invoice and if the shipment is forwarded on a C&F (Cost and Freight) basis.
State the IEC (Importer Exporter Code).
Mention the AD (Authorised Dealer) Code Number of the Shipper's bank. This is the Authorised Dealer code number allocated to the bank to which the foreign exchange remittance would be forwarded by the Consignee. The AD Code number is a 14-digit number (e.g. 1234567-1234567). An incorrect code declaration would result in delays in customs clearance, as the Customs EDI Systems would reject the document.
Mention the Bank Account Number, which is the Shipper's Account Number with his bank, to which the Foreign Exchange Remittance would be forwarded by the Consignee.
Mention Marks and Numbers, as stated on the packages of the shipment, for easy identification.
Specify nature and period of payment.

All Export Invoices must be printed and must be signed and stamped by the Shipper. Hand-written Export Invoices are not acceptable by customs. Click for an Export Invoice Format

Shipping Bill for Exports

The Shipping Bill for Exports is an essential document for Customs. The various types of Shipping Bills are:

All the above except the Dutiable Shipping Bill are computerized Shipping Bills for Exports.

For all types of Shipping Bill, the Shipper must submit with every shipment:

Free Shipping Bill
A Free Shipping Bill is filed for shipments where the Shipper does not claim any export benefits. For filing of a Free Shipping Bill, only the following documents are required:
SDF Form (Appendix I)

Drawback Shipping Bill
A Drawback Shipping Bill is filed for shipments where the Shipper claims Drawback as an export benefit.

To be able to file a Drawback Shipping Bill at Customs EDI Systems, the Shipper must have a valid account with the customs designated Bank.

For first time Shippers wishing to open an account with the bank, we could provide assistance.

This Bank Account Number is required so as to permit the authorities to deposit the Drawback amount due to the Shipper, in the account.

Customs EDI Systems would reject any application of filing of Drawback Shipping Bill where the Shipper does not have an account with the customs designated Bank.

DEPB Shipping Bill (Duty Entitlement Passbook Scheme)

If the Shipper is exporting an item for which the rate under DEPB is fixed for the serial number of the item being exported, the following are required:
Annexure D Form, dully filled out, signed by the shipper and stamped with the company seal.
Note: It is important that the Shipper fill in Column 11 correctly.
Purchase Bill or AR4 Form (for value verification).

If the product is listed in the DEPB book but the rate is not fixed, then clearance may be permitted under Provisional basis. The client cannot claim DEPB if not listed in the DEPB book. Provisional to finalisation of the post cleared shipping bill needs to be handled by shipper.

DEEC Shipping Bill (Duty Exemption Entitlement Certificate)

For a one time DEEC Registration, the following are required:

Annexure For DEEC Declaration
Advance License - original.
DEEC Book or copy of complete application along with the Joint Director Foreign Trade (JDFT) acknowledgement of receipt of registration.
DEEC declaration stating it is an exempted material (if not already stated on the Invoice).
Appendix III, if claiming Drawback with DEEC (An account at the customs designated Bank is essential.

Once the DEEC Registration is complete, the following is required from the Shipper:

DEEC Declaration Appendix II.
Declaration stating it is an exempted item (if not already stated on the Invoice)
Indian Customs require a Chartered Engineer's Certificate for all shipments containing "Engineering Products" forwarded under DEEC Shipping Bills.

Bond Shipping Bill

Shippers who have the status of 100% EOU (Export Oriented Unit) must export their shipments under the Bond Shipping Bill.

The following are required for export under a Bond Shipping Bill:

Annexure C1 Form, duly filled out, signed and stamped with the seal of the Examination Officer of the Excise Department, and countersigned by the Superintendent of the Excise Department.

Dutiable Shipping Bill

Duty for Exports is levied on the Shipper for export of items like Coffee, Mica, Raw Cotton, Raw Wool, Tea, Tobacco, etc.

Such items can only be cleared through customs against a Dutiable Shipping Bill, which is the only form of Shipping Bill that is handled manually by customs. The shipper must pay export Duty.

Gifts & Samples by the Freight Mode

Shippers wishing to forward Bonafide samples or free gifts by the freight mode will have to obtain:

A Certificate from any bank that should state the nature of the shipment (gift/samples), and should state that no foreign exchange is involved.

Additional Documentation for Garments/Fabrics destined to the USA

For clearance through US Customs, the following additional documentation is required for shipments of Fabric/Garments to the USA:

Quota Charge Statement: For all shipments to the USA of Garments, Fabric, Made-ups, a 'Single Country Declaration' has to be submitted which must contain details of the following:

Whether the material is knitted or Woven.
Gender (whether the item is for Female, Male or Unisex).
Type of Neck (crew, no neck opening, V-neck).
Stitches per centimeter.
Long or short sleeved.
Type of bottom (hemmed, ribbed, drawstring).

Negative Declaration: negative declaration is required to be submitted by the Shipper when exporting Silk Garments, Fabric, Made-ups, where the content of Silk is more than 70%.

Packaging

The Shipper is responsible to ensure that shipments tendered are:

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